Meetings…meetings…meetings…it seems as though they consume
our day, and in part frustrate us more than energize us. Harvard professor, Nancy Koehn
estimates that 11 million meetings are held each day in the US. 11 million…let that resonate for a
moment…not sure of the average meeting size, but for simplicity let’s just say
10…and just for the sake of discussion, let’s assume that just 15 minutes of
each meeting is a waste of time…11,000,000 meetings X 10 people X 15 minutes wasted time….staggering isn’t it???
Kevin Kruse recently published the Anatomy Of A Bad Meeting
in his blog, which outlined 5 common mistakes that are easily remedied to have
productive meetings.
Mistake 1:
Starting meetings late.
Whatever the excuse, starting meetings late is simply a terrible
practice which is result of
unprofessional behavior, fueling a cultural phenomenon training people to come
late. Talk about a waste of time…
The Fix: Start ON TIME and END on time. Many of those in
YOUR meeting are scheduled to be somewhere AFTER your meeting. VALUE people’s
time. My personal mantra has always been, “Start on time, leave a bit early!”
Mistake 2: The wrong people are at the meeting and have
little to nothing to offer. Choose your members wisely.
The Fix: When in doubt…leave them out!
Mistake 3:
Spending too much time on trivial issues, nitpicking and debating while
the least amount of time is spent on the most important issues.
The Fix: Jeff Bezos at Amazon opens his meetings with 30
minutes of silence where members of his team read summaries, think, make notes,
and prepare for meaningful discussion.
Mistake 4: Meetings are scheduled at the wrong times
interfering with the natural flow of the workday.
The Fix: Poll your team as to best time of day or best day
to meet. Consider a workday Wednesday where NO meetings are allowed (Click
Here for Quip on Workday Wednesdays)
Mistake 5: The wrong people dominate the meeting as by their
nature, the overconfident, and the extroverts tend to take over the agenda.
The Fix: The facilitator must be a master of drawing
everyone into the dialogue using thoughtful, discerning, open-ended questions.
If bad meeting culture isn’t addressed it can spread like a
terminal disease throughout your organization. But identifying the symptoms and
root causes, a reflective leader can begin to apply the correct cures.
Be good to yourself…
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